Timing is Everything: 5 Tips on booking live music for your wedding

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by Trent Reschny

1. The booking should start before the ceremony does

Starting the music 15-30 min before the ceremony starts will let your guests know that things are starting soon and naturally bring everyone into the area you want them. It’s also more elegant than ringing a bell or yelling ūüôā ¬†This is especially useful for outdoor ceremonies where guests can spread out over a wider area. It ensures that the musicians are used to their environment and sounding their best for your walk down the aisle. We always show up 30 minutes before this to set up and speak with the officiant (unbilled time). Your booking starts when the music starts and is not for our set-up. Having that 15-30 minutes of music before the ceremony starts will keep your guests entertained, calm, and in a great mood.

2. ¬†Wait for it…

Many of today’s brides want their very own song to walk down the aisle to. ¬†This is understandable as it’s a big moment in their lives – one that many have been dreaming about since childhood. ¬†For maximum effect, you’ll want to wait for the exact right moment. ¬†Wait for the bridal party to safely land at the front and settle for a second. ¬†This will allow the musicians to create a custom cadence (ending) – like a neat and tidy bow on a nicely wrapped present. ¬†There will be a couple seconds pause before starting the next piece. ¬†When your music starts, take a moment to breathe, then walk – it’s your big moment.

3. Book for long enough:

An hour is usually just enough to have a 15 minute prelude, a short civil ceremony, and a few minutes of music for guests to walk out / linger by. But what happens if the limo is late, your Aunt forgets the flowers, or guests are still arriving at the time you are supposed to be walking down the aisle? These things happen in real life – especially guests coming late – we see it all the time. If this sounds likely at your wedding, consider booking 1.5 hours (necessary for Catholic weddings with mass) or longer. ¬†Even with a late start the musicians are committed to you for that time. ¬†If you are done early we’ll still play to the end and, yes, we can move locations. You’ll also notice that subsequent hours after the first are discounted – it’s cheaper to keep us :). We love to play and once we are there we really enjoy continuing into our stylistically diverse repertoire. ¬†Which leads to…

4.  Keep the flow going:

For the ceremonies that lead directly into cocktails and/or a meal, it’s great to keep your musicians playing. ¬†Stopping the music equals stopping the party, and this is where things are just starting to get social for everyone. ¬†The last thing you want is for the walk back down the aisle to end and have it followed by complete silence. ¬†As a bonus, many musicians (including us)¬†¬†will charge less for the second and subsequent hours.

5.  A natural segue:

You can use music as a way to help transition guests from one place to another, or from one activity to another. ¬†If you have booked live music during cocktails but not through dinner, the best time for the musicians to finish playing is right before the doors open to the dining area. ¬†Keeping the music going will keep people in the cocktail area, but stopping it will help to usher them into the dining area. ¬†If you have some speeches on the agenda, let the musicians know the time(s) you are planning to start those. ¬†We can work it so we play up to that point and break during the speeches. ¬†Even though itineraries don’t often end up being exact, they do help us plan our sets in optimum fashion.

Thank you, Lisa & Edwin!

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by Trent Reschny

Just got this beautiful thank you from Lisa and Edwin, whose wedding we provided music for in Woodbridge in September. Edwin is a ‘bit’ of a gamer, and Lisa is a true romantic. ¬†She asked for the Mario Kart Love Song, which we played an instrumental version of. ¬†Thanks for inviting us to be a part of your special day ūüôā

aliciaandtrent.ca – v2.0

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by Trent Reschny

There are many improvements in our new site, all of which are designed to provide the best experience for people who are planning to incorporate live music at their Toronto-area events.  Here are the top 5:

1) HTML 5 replaces Flash: it’s now viewable from any device (iPhones, iPads, Android phones and tablets, etc.)

2) “Click-to-Agree” contracts (which follow EFF best practices) have replaced paper contracts (still available by request)

3) Electronic payments (e-transfer, credit card) are now available (though cheque and cash are still totally fine!).  Balance payments can be automatically scheduled.

4) New ensemble pages with a variety of ways to view/listen to our repertoire such as: suggested wedding playlists, A-Z by title and composer, a site-wide search box, and a built in form on the page that helps you plan / request music for wedding ceremonies!

5) Blog: I have a really thick file of photos and thank-you’s from our many wonderful clients that I enjoy looking at. ¬†Unfortunately no one outside our home has ever seen them. ¬†And sometimes I record parts of our performances, but no one else hears them. ¬†So this blog is a place where I will share news, upcoming events, stories, thank you’s and testimonials from clients, and some audio/video from performances (where permission is given). ¬†It’s a place to celebrate our collaborations, the musical moments that made your event magical, and the relationships we build!

I hope these improvements make planning live music at your event almost as joyful as it is to listen to!  Looking forward to your feedback,